Disabilities Services in Whitehall, Ohio

• Associate’s degree or higher preferred
• Administrative Assistant Experience (2 Years Minimum)
• Proven experience as an administrative assistant or in a similar role
• Strong organizational skills with the ability to prioritize tasks efficiently.
• Excellent communication skills, both written and verbal
• Meticulous with an elevated level of accuracy in work.
• Ability to work independently as well as part of a team.
• Use good judgment and decision-making in a variety of work-related situations.
• Use of office equipment including but not limited to mobile and landline telephones, computers, fax machines, printers, copiers, and other basic office equipment.
• Valid CPR & First Aid Certification
• Valid Ohio Driver’s License with no more than six points on the driving record
• Ability to pass a criminal background check.
• Knowledge and use of Sandata {Electronic Visit Verification – EVV} Systems
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficient in processing payroll with QuickBooks
• Ability to manage confidential information with discretion.

• Provide administrative support to the office staff and management team.
• Ability to plan, organize, and meet strict timelines.
• Excellent interpersonal, organizational, planning, and project management skills.
• Excellent verbal and written communication skills
• Assist in event planning and coordination.
• Perform clerical tasks such as filing, photocopying, and transcribing documents.
• Schedule appointments and maintain calendars for staff.
• Greets clients, and staff at the front desk, and ensures that they receive the best in customer care.
• Coordinates supply orders while ensuring fiscal responsibility.
• Coordinates and oversees site-related projects.
• Follows up to ensure that all DSP {Direct Support Professional} work sites are maintained in a safe and functional manner.
• Responsible for recruiting, training, orientation, and monitoring of ALL DSP staff
• Updates and maintains staff tracking system.
• Responsible for staff record keeping.
• Responsible for planning and implementing our staff recognition activities.
• Utilize Microsoft Office Applications such as Word, Excel, and PowerPoint to create and edit documents, spreadsheets, and presentations.
• Prepare and process Bi-Weekly or Monthly payroll for staff and other agencies.
• Responsible for the upkeep of the Sandate (EVV) system relating to the staff/client, schedules, time punches, and billing, etc.
• Must manage all confidential matters with discretion and follow all HIPAA guidelines.
• Comply with all policies and procedures set forth by the ADDS, Federal, and Ohio State Law
• Managed schedules and timesheets for staff and clients.
• Create required documentation forms as they relate to the Ohio ISPs for each client.
• Provided Direct Care Support when no other staff is available when necessary.
• Work closely and effectively with the Director of Operations, and other Area Managers to ensure communication.
• Perform other related duties as assigned.

Job Types: Full-time

Schedule: 8:30 am to 5 pm (Monday – Friday)

Compensation & Benefits:

• Pay Range: $18.00 – $20.00 per hour
• Holiday Paid
• Vacation Paid

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Essential Job Functions:

• Ensure the health and safety of the individual
• Document services provided during the shift
• Encourage self-help activities
• Document any Incident reports
• Communicate with supervisor about concerns or activities completed/need completed throughout the shift verbally and within staff communication log.
• Perform functions such as shopping and community out outing
• Accompanying client to scheduled communities’ activities, meetings, and other appointments as requested
• Transporting of individual to community out outing other errands as requested
• Perform additional services requested by the individual or their service team that may improve their quality of life, health and safety within the community

Requirements:

• Applicants must be able to speak, read, write and understand the English language.
• You must have a vehicle while on duty
• Valid Ohio Driver’s License
• Driving record – with no more than 5 points on your driving record
• Proof of automobile insurance
• No felony convictions
• High school diploma or GED certificate
• Criminal background checks (BCII & FBI – depending on residence in Ohio or other states).
• Proof of CPR and First Aid certification
• DODD Eight Hour Training Certification
• Additional training, once an offer of employment is made.